Budgets for Matters

Budgets can be added to Matters and are typically used in conjunction with pre-defined financial arrangements. Budgets may be established for Time and/or Expense related Matter transactions.

3 Levels of Hierarchy

  • Budget Summary 
  • Budgets Detail 
  • Budgets

The top Budget level provides for an overall Budget Amount, the Summary level categorizes the Budget by UTBMS codes and the Detail level categories the Summary Budget by Monthly distribution.

Users may Create a Budget "without" adding Summary or Detail Budgets.  Adding Summary and Detail Budgets will update/overwrite the Budget amount fields automatically.  User can Save a Budget, and then can EITHER add Detail Budget records to it OR add Summary Budget records. both will create the other records automatically.  The Detail Budget's monthly computations are based on the Budget's Start/End dates.

Select to work with Budgets

Hover over the Budgets link near the top of the Matter detail page

  • Click on the name of the existing Budget to work with it
  • Click on the new Budget button to create a new one

Creating a New Budget

Creating a New Budget
  1. Add the Information desired in the budget Detail section
  2. Matter will default to the Matter you navigated to Budgets from
  3. Associate to a specific firm and or a specific user (internal or external) if desired
  4. Set Start & End Month & Years
  5. Set the Fee Budget
  6. Set the Expense Budget
  7. Save

Fee Budget can be manually set.   However, if you choose to create either a Summary or Detail Budget - Fee Budget will be auto-calculated for you.

Expense Budget can be manually set.   However, if you choose to create either a Summary or Detail Budget - Expense Budget will be auto-calculated for you.

Budget Detail (w/ no Detail or Summary Budget added)

Budget Detail (w/ no Detail or Summary Budget added)

Adding/Editing Summary Budget

Adding/Editing Summary Budget

Click Edit Summary Budget

Click Add a New Row

  1. Set UTBMS code (use drop down menu)
  2. Set Fee or Expense (use drop down menu)
  3. Set Amount
  4. Remove from Budget (if desired)
  5. Add another entry
  6. SAVE

Budget Detail (w/ Detail & Summary Budget added)

Budget Detail (w/ Detail & Summary Budget added)

Fee and Expense Budget fields are now locked and tied to Summary and Detail Budget calculations.

Summary Budget Breakdown

Summary Budget related list on a Budget detail page shows:

  • UTBMS code
  • Type
  • Amount

Adding/Editing Detail Budget

Adding/Editing Detail Budget

Select Edit Summary Budget

  1. Choose a UTBMS code (use drop down menu)
  2. Set either Fee or Expense (use drop down menu)
  3. Set Amount(s)
  4. Remove from Budget (if desired)
  5. Add another entry
  6. Select Save

Budget Detail (w/ Detail & Summary Budget Added)

Budget Detail (w/ Detail & Summary Budget added)

Fee and Expense Budget fields are now locked and tied to Summary and Detail Budget calculations.

Detail Budget Breakdown

Detail Budget related list on a Budget detail page shows:

  • UTBMS code
  • Type
  • Monthly Amount (based on the start and end times)