Fee arrangements expedite the process of creating a new matter fee arrangement. The fee arrangements are pre-configured matter fee arrangements containing all the details required to implement for any matter within your organization.
Create a Fee Arrangement
Go to the App Launcher (or waffle) and search for Fee Arrangement. Once on the Fee Arrangement tab, select the New button.
1. Select the Fee Arrangement Type
Select an appropriate record type for the fee arrangement. For more details regarding the types of fee arrangements, follow this link.
- Choose a Name that will make it easy to recognize the fee arrangement when searching and applying it to any matter.
- Provide a Description for future reference.
- Provide a Contingency Percentage to be set for the fee arrangement.
- Activate when it is all configured and available to be applied to your matters.
- Mark This is a Template for easier understanding for your users to treat the fee arrangement as a template to be reused for other fee arrangements.
Do you know what a contingency percentage is?
A contingency percentage is an amount or revenue from the matter that is or would be settled for the client.
For example: An attorney could charge a fee of 10% for your settlement revenue to close the case that would be distributed among different parties of the matter.
- Choose a Name that will make it easy to recognize the fee arrangement when searching and applying it to any matter.
- Provide a Description for future reference.
- Provide a Price to be set for the fee arrangement.
- Activate when it is all configured and available to be applied to your matters.
- Mark This is a Template for easier understanding for your users to treat the fee arrangement as a template to be reused for other fee arrangements.
- Provide a Recurrence schedule to be set for the fee arrangement that will determine the frequency with which your clients will be charged on a scheduled basis.
- Choose a Name that will make it easy to recognize the fee arrangement when searching and applying it to any matter.
- Provide a Description for future reference.
- Provide a Price to be set for the fee arrangement.
- Activate when it is all configured and available to be applied to your matters.
- Mark This is a Template for easier understanding for your users to treat the fee arrangement as a template to be reused for other fee arrangements.
- Provide a Recurrence schedule to be set for the fee arrangement that will determine the frequency with which your clients will be charged on a scheduled basis.
- Enable the Include Expenses option to allow the fee arrangement computations to include expenses for the matter.
2. Adding Features to the Fee Arrangement
Features do not apply to the capped fee fee arrangement type.
From left to right, the column headings are described as follows:
- Type - Identifies whether the feature will be applied based on the UTBMS code or the role.
- Role - Identifies the feature to be applicable for a particular role within your organization.
- Code - Identifies the feature to be applicable for a particular UTBMS code within your organization.
- Name - Provides the identity to the feature within the fee arrangement and could be populated based on the selected code or role value.
- Cost - The amount applicable for the specified code and role that is estimated to cost you as an organization.
- Price - The amount applicable for the specified code and role that is to be charged to clients.
- Unit Cap - The maximum number of hours that is included in the fee arrangement price for the specified code or role.
- No Cap - When enabled, this setting removes any cap on the number of hours that may have been specified for the code or role.
- Use Timekeeper Default Rate - When enabled, this setting overrides the price set for the feature for the specified code and role with the timekeeper's default rate within your organization.
- Total Cost - Provides an estimated cost for the specified code and role within the fee arrangement.
- Row Action Menu - Gives the option to Edit or Delete the feature in that row.
From left to right, the action buttons are described as follows:
- Search - Provides searching capability within the features list.
- Features List Action Menu - Contains the options to customize the features list columns using the List Builder.
- Refresh - An action button to reload the features list.
- Filter - An action button to display or customize the filters to view the features list.
- Easy Add - An action button provides a guided wizard for adding a new feature to the fee arrangement.
- New - An action button to initiate the standard features creation for the fee arrangement.
- Clone - An action button that allows cloning of selected features from the list.
- Delete - An action button that allows the user the ability to mass delete selected features from the list.
Easy Add Feature Wizard
The Easy Add function within the features list provides a guided interface for adding a new feature to the fee arrangement.
- STEP 1: Select the Type of feature to be added to the fee arrangement.
- STEP 2: Based on the chosen Type, select from the list of codes or roles to be added as a feature.
- STEP 3: Presents an editable form with pre-filled cost and price information for the selected code or role.
Cloning a Fee Arrangement
When a fee arrangement is cloned using the standard Clone action button (available on the fee arrangement record), all associated features are automatically cloned as well.