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How do I update an iManage® Workspace name via automation?

Updated Sep 28, 2021

AdvoLogix provides a built-in Apex method to update the iManage Workspace automatically via Salesforce ®Flows that can be triggered whenever a record is updated.

Creating a Flow to Update a Workspace Upon Record Update

A background automation can be set for any object you have an iManage® Workspace configuration for. AdvoLogix® provides a Flow Template named iManage: Update Workspace, which includes a preconfigured setup of actions needed to update the workspace.

  1. In Salesforce® Setup, enter Flows in the Quick Find box, and select Flows.
  2. Select the New Flow action button in the page header to initiate a new Salesforce® flow wizard.
  3. Switch to All + Templates tab.
  4. Select the iManage: Update Workspace template from the list of available templates.
  5. Select the Next button.

You now have a custom flow that will be triggered when a record is edited. Your administrator can update the trigger options as well as provide a different object to trigger the process.

Understanding the Update Workspace Flow Template Structure

  1. Choose your Trigger mechanism based on whether you want your Workspace to be generated whenever a record is updated. The Run Flow mechanism should remain with the default selection, as you would want the ability to initiate workspace operations after the Salesforce® record has been saved and committed to the database.

  2. Choose an Object for which you want your iManage® Workspace to be updated after.

  3. Prepares flow variables that will be passed as parameters to Update Workspace Apex Action.

  4. Execute Update Workspace Apex Action provided by AdvoLogix® as an iManage utility method. Update Workspace Apex method supports the following parameters:
    • SObject Record (New) - Provide the flow variable that stores the data of the record that has been changed.
    • SObject Record (Old) - Provide the flow variable that stores the data of the record that was saved in the database before the new changes.
    • Use Asynchronous Method - Provide a true/false value to mark that this process is to be executed as an asynchronous approach.

The Update Workspace Apex Action can be utilized within Process Builder as well.

Previous Article How do I create an iManage® Workspace via automation?
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