Invoice Cost Allocations determine how an invoice amount is distributed across one or more Cost Centers. When applicable, the system automatically creates Invoice Cost Allocation records from the associated Matter's Cost Allocation rules. Users can review or override these allocations for an individual invoice without affecting the Matter's Cost Allocation configuration.
Automatic Creation of Invoice Cost Allocations
When an invoice is created for a Matter that has Cost Allocations configured, the system automatically:
- Creates one Invoice Cost Allocation record for each Matter Cost Allocation.
- Copies the Cost Center and Allocation Percentage from the Matter as a point-in-time snapshot.
- Calculates the Allocated Amount based on the invoice total and the configured allocation percentage.
No manual action is required.
Invoice Cost Allocations are created as a point-in-time snapshot of the Matter's Cost Allocations. Changes made to the Matter's Cost Allocations after the invoice is created do not automatically update existing invoices. To apply the current Matter Cost Allocations to an invoice, use Reset to Matter Defaults.
Invoice Cost Allocations are automatically computed when the Invoice Total changes.
Edit Invoice Cost Allocations
To manage cost allocations for an invoice:
- Open the Invoice record.
- Select the Cost Allocations tab.
- Click Edit Allocations.
The Edit Invoice Cost Allocations dialog appears.
| SL.No | Field | Description |
|---|---|---|
| 1 | Cost Center | The Cost Center that will receive a portion of the invoice amount. |
| 2 | GL Code | The General Ledger (GL) code associated with the selected Cost Center. |
| 3 | Allocation % | The percentage of the invoice amount allocated to the selected Cost Center. |
| 4 | Calculated Amount | Displays the calculated monetary amount allocated to the Cost Center based on the invoice total and allocation percentage. This value is system-generated and cannot be edited. |
| 5 | Delete | Removes the selected Cost Center allocation from the invoice. |
| 6 | Add Cost Center | Adds a new Cost Center allocation row. Specify the Cost Center and Allocation Percentage for the new allocation. |
| 7 | Total | Displays the cumulative allocation percentage. The total allocation must equal 100% before the changes can be saved. |
| 8 | Reset to Matter Defaults | Restores the invoice allocations to match the Cost Allocations defined on the associated Matter. Any unsaved changes are discarded. Note: Resetting to Matter Defaults updates only the selected invoice. It does not modify the Matter's Cost Allocation configuration. |