Cost Centers help your organization categorize and allocate legal spend across Matters and Invoices. A Cost Center typically represents a department, business unit, office, or other organizational entity used for financial reporting.
Create Cost Centers once and reuse them across multiple Matters and Invoices. This centralized approach helps ensure consistent cost allocation and reporting throughout the Spend Management application.
Each Cost Center includes identifying information such as a name, department, description, and General Ledger (GL) code. You can also view the Matter and Invoice Cost Allocations associated with a Cost Center.
Before you begin
Before creating Cost Centers, ensure that:
- You have permission to create and edit Cost Center records.
- You know the department and GL code to associate with each Cost Center.
- The Spend Management application is available in your Salesforce org.
Open the Cost Centers page
- Open the Spend Management app.
- Select the Cost Centers tab.
The Cost Centers page displays your available list views, including Recently Viewed and All. You can sort columns, search within the list, or open a Cost Center record for additional details.
Use the list view search to quickly locate an existing Cost Center.
Create a Cost Center
- Open the Cost Centers tab.
- Click New.
- Complete the required fields:
| Field | Description |
|---|---|
| Cost Center Name | Enter a unique name for the Cost Center. |
| Department | Select or enter the department associated with the Cost Center. |
| GL Code | Select the General Ledger code for the Cost Center. |
| Description | Enter additional information about the Cost Center. (Optional) |
- Click Save.
The Cost Center is available for use when configuring Matter and Invoice Cost Allocations.
View a Cost Center
Open a Cost Center record to view its details and related allocation information. The record contains two tabs:
- Details
- Related
The Details tab displays information about the Cost Center. It displays the Cost Center's name, department, description, GL code, and standard Salesforce record information.
Matter Cost Allocations
The Matter Cost Allocations related list displays Matters that reference the Cost Center.
The related list includes:
| Column | Description |
|---|---|
| Ref # | Reference number for the Matter Cost Allocation record. |
| Matter | Matter associated with the allocation. |
| Allocation Percentage | Percentage of Matter costs allocated to the Cost Center. |
| Is Remainder Recipient | Indicates whether the Cost Center receives any remaining allocation caused by rounding. |
Invoice Cost Allocations
The Invoice Cost Allocations related list displays Invoice Cost Allocation records that reference the Cost Center.
The related list includes:
| Column | Description |
|---|---|
| Ref # | Reference number for the Invoice Cost Allocation record. |
| Invoice | Invoice associated with the allocation. |
| Allocation Date | Date the allocation was created. |
| Allocation Percentage | Percentage of the invoice allocated to the Cost Center. |
| Allocated Amount | Amount allocated to the Cost Center. |
| Is Remainder Recipient | Indicates whether the Cost Center receives any remaining amount resulting from rounding. |
View Cost Center history
Select the Related tab to view the Cost Center History related list. The Cost Center History related list provides an audit trail of changes made to the Cost Center record.
The related list includes:
| Column | Description |
|---|---|
| Date | Date and time the change was made. |
| Field | Field that was changed. |
| User | User who made the change. |
| Original Value | Value before the change. |
| New Value | Updated value after the change. |