The use of legal service providers has many benefits, but also many pitfalls. The most common of these is surprise invoices and cost overruns. Spend Management provides you with complete control over the financial aspects of utilizing legal service providers in your legal practice. When used in combination with CaseCloud's legal project management capabilities, Spend Management provides complete control over legal projects, spend control, and communication related to all aspects of matter management involving legal service providers.
Spend Management allows you to manage your matters that involve legal service providers in a streamlined way. You have the ability to set and assign milestones, tasks, and responsible parties, as well as set budgets and provide client portals for complete collaboration. When a legal service provider submits invoices, they are automatically validated for compliance with pre-negotiated terms. No more surprise invoices or long phone calls to resolve invoicing issues. Invoice control and web-based collaboration ensure legal projects are on time and on budget.
Core Elements of Spend Management
Matter Management includes the ability to track related legal work. With Matter Management, you can effectively manage all aspects of matters with related tasks, documents, appointments, and time tracking. Matter management serves as the foundation of support for in-house counsel. AdvoLogix’s comprehensive matter management capabilities include:
- Contact, calendar, and task management
- Matter and case management
- Integrated time keeping
- Client intake forms and portals
- Document templates
- Document management system
- Robust reporting with report builder
- Complete customization capabilities
- Full-featured mobile app
- Workflow and approval queues
- Integrated with Google Apps™, MS Office™, Outlook™
- Enterprise-class security
- Integrated CRM
Vendor Management includes the capabilities of an organization to take measures for controlling costs, identifying potential risks, etc. CaseCloud provides the full 360o view of your vendors along with associating them as participants to your matters, assigning timekeepers to track your legal fees/expenses, and enabling them with capabilities for legal service providers.
Invoice Management is at the core of Spend Management. It includes abilities to support e-Billing for legal service providers, review invoices before payments, check for compliance against your standard legal practice norms, and structures within your organization using invoice rules that can flag the invoices automatically for compliance.
Budgets are an important part of Spend Management analysis. CaseCloud provides organization, vendor, and matter-level analytics out-of-the-box with the ability to prepare your budget by phases or person roles or build your budgets by vendors for multiple matters or allocate budgets by UTBMS (Uniform Task Based Management System).
CaseCloud delivers an integrated analytics view for your vendors, matters, and budgets with full visibility into your invoices. This includes the report builder to build your own reports, dashboards, and charts, with capabilities to include them on individual vendors and matters.
Most vendors are enabled as legal service providers. Our integrated legal service providers solution provides baseline support with capabilities to import your LEDES 1998B e-Billing files as invoices. With an automatic scan against your configured invoice rules, it is flagged in the process. Legal service providers can review, correct, and resubmit their invoices in a very streamlined flow.