Matter Cost Allocations allow you to distribute a matter's fees and expenses across one or more Cost Centers. Each allocation specifies the percentage of costs assigned to a Cost Center and its associated General Ledger (GL) Code.
Allocated to Date displays the cumulative amount allocated to the Cost Center from invoices associated with the Matter. This value is system-generated and updates as invoice allocations are processed.
- Multi-Currency: In multi-currency organizations, amounts are automatically converted and displayed in the Matter's currency.
- Invoice Overrides: If an invoice is manually overridden to a Cost Center not included in the matter’s planned allocation rules, that Cost Center will automatically appear in this component with its calculated Allocated to Date amount.
Edit Matter Cost Allocations
To manage cost allocations for a matter:
- Open the Matter record.
- Select the Financials tab.
- In the Matter Cost Allocations section, click Edit Allocations.
The Edit Matter Cost Allocations dialog appears.
| SL.No | Field | Description |
|---|---|---|
| 1 | Cost Center | The Cost Center that will receive a portion of the matter's costs. |
| 2 | GL Code | The General Ledger code associated with the selected Cost Center. |
| 3 | Allocation % | The percentage of the matter's costs allocated to the Cost Center. |
| 4 | Remainder | This option designates the Cost Center that will receive any remainder amount if one exists during invoice allocation processing and does not affect the Matter allocation percentages. |
| 5 | Delete | Removes the selected Cost Center allocation from the list. |
| 6 | Add Cost Center | Click Add Cost Center to add a new Cost Center allocation row. Specify the Cost Center, GL Code, and Allocation Percentage for the new allocation. |
| 7 | Total | Displays the cumulative allocation percentage across all Cost Centers. Ensure your allocations total 100% before saving, as any other total is considered invalid and will prevent saving. |
After completing the allocations:
- Verify that the allocation percentages are correct.
- Click Save to apply the changes to the cost allocation and update the matter record.
- Click Cancel to discard any changes.
Note: Cost Allocations determine how matter-related financial transactions are distributed across Cost Centers for reporting and accounting purposes. Ensure allocations are reviewed before invoices or payments are processed.
Note: Adding or Modifying Matter Cost Allocations does not impact any existing Invoice Cost Allocations, only new invoices will have the updated cost allocations applied.